Creating your 2024 Grants Calendar


Developing a 2024 grants calendar for your over the upcoming months is important for several reasons, including grant and program awareness, strategic planning, and even resource allocation when it comes time to apply.


A grant calendar can take many forms, structures, or designs, but in essence, is a planning tool that organisations of any size or type used to keep track of upcoming grant opportunities, deadlines, and key milestones that relate to grants of interest.

The calendar will typically cover a specific period, such as a fiscal year, a calendar year, or even a multi-year period, depending on the organisation and its grant-seeking efforts.


1. Strategic planning – A grants calendar will allow an organisation to plan out its funding activities and highlight grants of interest, and their opening rounds. Being aware of grant application deadlines is extremely important in creating a strong, robust submission that gives you the best chance of capturing funding.

2. Resource Allocation – Knowing the deadlines for grants can help organisations identify upcoming grant opportunities, while also allowing them to plan their staff’s time and effort effectively and efficiently, ensuring they can prepare highquality grant applications.

  • TIP: Make sure when preparing a grant application to allow ample time to collect extra/additional information and documents. Extra information such as Letters of Board/CEO Approval, or specific budgets can take time to craft and acquire, so do not leave these until the day

3. Enhanced collaboration – Large organisations, or those with multiple departments or teams involved in grant-seeking activities all benefit from grant calendars. It can ensure that everyone is on the same page, provides a centralised resource, and allows different departments to collaborate on upcoming programs and funding initiatives.

4. Diversification of funding sources – relying on a single source of funding either for a project or as an organisation, can be risky and leaves you vulnerable to changes in funding and budgets. A grants calendar enables organisations to diversify their funding sources, by highlighting and pursuing grants from various funders, including Federal, State, and Local governments, charitable/philanthropic foundations, and even corporations. This diversification builds financial stability and resilience.


Building your grants calendar involves a step-by-step systematic and strategic planning process, but don’t let that put you off building one. A strong grants calendar can be highly beneficial for pursuing funding in the future. Although every organisation will have differing funding priorities and projects that need funding, the premise for crafting your grant calendar is much the same across the board.

1. Define and determine your organisation’s goals and priorities – Identify the types of projects or initiatives that require funding.

2. Conduct Research – Highlight potential funding sources, including government agencies, private foundations, and corporate entities. Use online databases, grant registries, and funding opportunity announcements to research available and upcoming grants. Some useful FREE grant resources include:

  •’s Grant Finder – Free Resource, option to filter by state/industry/type of funding/grant status.
  • State Specific Grant Registries – Each Australian State has a free grants database, with current, closed, and upcoming grants specific to the state or region where the project is being undertaken.

3. Gather information on relevant grants – Collect detailed information about each opportunity – including eligibility criteria, funding amounts, application opening dates/deadlines, as well as a brief program overview.

4. Create a Spreadsheet or calendar – Be Creative! Design a resource that encapsulates all of the relevant grant programs and information, an easy-to-read resource accessible to anyone interested in grant-seeking in your company. You can even categorise grants based on the
type of funding, focus areas, or even geographic implementation.

5. Regularly update and share the calendar – Regularly review your calendar and update any current grants, or new grants relevant to your priorities. Be sure to share this with your organisation and collaborate with others. Other grant seekers may be aware of programs you were not aware of or may have ideas beneficial to the calendar. Don’t forget to update the stage and status of specific programs, whether an application has been submitted, or still needs to be.


Establishing and maintaining a comprehensive 2024 grants calendar is a pivotal and essential step for organisations seeking funding to support their projects. A well-organised grants calendar can serve as an effective tool to streamline the grant-seeking process and can maximise resource allocation.

By diligently tracking deadlines, requirements, and potential funding sources, organisations can position themselves for success in the competitive landscape of grant funding and applications. Now that you’re armed with the tools to create a strong grants calendar, go get funded!